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Surplus Computers

If Hard Drives/Data Devices Remain Inside of a Computer

IUPUI requires departments to send all computers and related equipment to the Surplus warehouse. If your department is sending computers to Surplus, please follow the procedure outlined below.

  • Download and complete a Hard Drive Wipe Form (HDWF) per unit.
  • Attach HDWF to each unit
  • For Pick-Up requests:
    • Complete and email or fax a Surplus Pick-Up/Drop-off Form to schedule a pick-up Note: IUPUI requires the department LSP to complete the Hard Drive Wipe Form and attach to each computer sent over to Surplus if hard disks/data devices remain in computers.
    • For more information regarding Policies and How to Securely Remove Data, please refer to: Secure Delete
  • For Drop-Off requests:
    • Complete a Surplus Pick-Up/Drop-off Form, include you are shipping/dropping item(s) off on form, then email or fax it to Surplus; include the original form with shipped/dropped off item(s). Note: IUPUI requires the department LSP to complete the Hard Drive Wipe Form and attach to each computer sent over to Surplus if hard disks/data devices remain in computers.
    • For more information regarding Policies and How to Securely Remove Data, please refer to: Secure Delete

If Hard Drives/Data Devices are Removed from a Computer:

If any Hard Drives/Disks/Data Devices were utilized to store patient data, social security numbers, or other sensitive data, it is recommended the department remove the device prior to sending it to Surplus.

IMPORTANT: Removed Hard Drives/Devices should be stored securely in the department until they are ready to have Surplus pick them up or are dropped-off for Shredding. There is a cost associated with the shredding procedure, please refer to the Shredding page for further information.

Departments are required to indicate a computer's hard disk/data device is removed prior to sending it to Surplus; this should be indicated on the Surplus Pick-Up/Drop-Off Form attached to the unit.

Hard drive disposal is managed by Surplus through a shredding program contracted through Vendor Asset Recovery Services.

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